Validation End Days Sys Gen Flag
Flag 109 in System Definitions. By default, set to 38 days.
Validation Letter Flag
On letter setup, you now can define a letter as being a validation letter. This will be looked at when mail returns are being handled with the NCOA updates that come back from the letter vendor, and also when processing mail returns in the Speed Clerical Menu, Enter Mail Return program. The end of validation date is only stamped for this type of letter.
Ignore Validation End Date
The flag is located on the letter setup for 1st alert, inhouse, and Beyond letters. This flag lets you define what letters you want to allow to be sent out during the validation period. If the content of a letter could be construed as overshadowing the validation letter, a good practice would be to block it from going out until after the validation period.
This field gets populated only when letters that have been marked as Validation notices get sent out. This field does need to be cleared out if processing mail returns manually.
Sample Validation Notice in Report Designer
This can be used as a template for agencies to print validation letters in-house in case you are not using a print vendor. Under sample reports in Report Designer. See example: CFPB Regulation F_Validation Notice
If there is a “Y” on the mail return flag or a date set in the itemization end date, additional letters will be prevented from being sent out, unless the data is cleared out or set to “N”. The reason for this is to help prevent letters from going to a bad address unintentionally and to help prevent any overshadowing of the validation period.